BWCC Constitution

(Revised October 2016)
1. The name of the Club is "Ballinger Waggoners Cricket Club".
2. The Club is a non-profit making body. The Club shall not distribute profits or assets in any form to its members and shall apply all of its income and assets to the furtherance of the objects below and in particular shall reinvest any surplus of income over expenditure in the activities and assets of the Club.
3. In particular and without prejudice to the generality of 2 above, the benefits that the Club may provide to its members are restricted to the following (and for the avoidance of doubt, the Club is not obliged to provide these):-
provision of sporting facilities
reasonable provision and maintenance of club-owned sports equipment
provision of suitably qualified coaches
provision or reimbursement of the costs of coaching courses provision of insurance cover
provision of medical treatment
reimbursement of reasonable travel expenses incurred by players and officials travelling to away matches
reasonable provision of post match refreshments for players and match officials
sale or supply of food or drink as a social benefit which arises incidentally from the sporting purposes of the club.
4. No payment for playing will be made to any player.
5. The purpose of the Club is to provide facilities for the playing of cricket, cricket coaching and development, and related ancillary social activities at Ballinger Green, Ballinger, Bucks. HP16 9LF, and thereby to encourage participation in cricket, and to pursue those objectives fairly and without prejudice or discrimination in relation to age, gender, disability, race, ethnic origin, creed, colour, social status, and sexual orientation. Both access to membership and access to facilities once a member are on that basis.
6. The Club encourages all members to participate in those activities in some way regardless of their ability.
7. The Club is a non-profit making environmental body whose objects include the provision, maintenance or improvement of a public park or other public amenity in the vicinity of a landfill site, where it is for the protection of the environment.
8. The work of the Club shall not be for the benefit of landfill site operators who may contribute to the Club and claim credit under the Landfill Communities Fund. Nor shall it be for the benefit of contributing third parties, as defined in the landfill tax regulations.
9. The Club shall not carry out, promote or pay for work required to be completed under any notice issued under the Control of Pollution Act 1974, the Environmental Protection Act 1990, the Water Resources Act 1991, or required by any planning permission, statutory consent or by agreement under [section 106 of the Town and Country Planning Act 1990] [S75 of the Town and Country Planning Act (Scotland) 1997] [article 40 of the Planning (Northern Ireland) Order 1991].
The Club shall maintain audited accounts and keep full records that shall identify all its income and expenditure, and shall separately identify in these accounts the receipt and application of all contributions received under the Landfill Communities Fund.
11.Any projects that are to be funded by Landfill Communities Fund money shall only be undertaken once the project has been registered by ENTRUST.
12.Membership of the Club shall be open to all, irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status, and sexual orientation.
13.Members must abide by the Rules of the Club and the Club's Code of Conduct. Members must also comply with both the laws and the spirit of the game of cricket at all times. Should any Member fail to comply with this code of conduct, disciplinary action may be considered by the Committee. The Club will ensure the Code of Conduct is displayed within the Club premises.
14.Membership of the Club may be suspended or withdrawn at the discretion of the Committee, should any Member fail to abide by the Club code of conduct.
15.Members must abide by the Club's Health & Safety policy, Child Protection policy and Equity Statement. Failure to comply with this instruction will result in disciplinary action being taken against the offending Member(s). The club will ensure that these policies are displayed within the club premises.
16.A notice will be displayed within the Club premises declaring that: "Players, officials. Members and supporters must adhere to the Club's Code of Conduct, Health & Safety Policy, and Equity statement.
17.Full Playing Members shall pay an Annual Subscription, due on May. The amount of the Annual Subscription will be agreed for the forthcoming season at the preceding Annual General Meeting (AGM),at which a surcharge may also be imposed on

18.Playing Members who have not paid their Annual Subscription by the due date shall forfeit all member's rights, including voting at Annual General or Committee Meetings.
19.Fully paid up Playing Members shall be selected to play for the Club in preference to members whose Annual Subscriptions are overdue.
20.New Playing Members shall not be called upon to pay their Annual Subscription until invited to do so by the Committee. The first year's fee may be reduced at the Committee's discretion for
members who commence playing for the Club after 1st August
21.Country Membership is available, at the discretion of the Committee, to ex-playing members who can only play in a very limited number of matches. The Annual Subscription will be agreed at the preceding AGM.
Junior Members are defined as being aged under 21 as at 1st September of the current season, and will pay an Annual Subscription the level of which will be agreed at the preceding AGM. Junior Members will be entitled to vote in AGMs when they reach the age of 18.
23.All subscriptions and fees must be set at a level that does not pose a significant obstacle to membership or use of the Club’s facilities.
24.All the activities operation and work of the Club shall be controlled by a Committee.
25.The Committee shall consist of the Chairman, Hon. Secretary, Hon. Treasurer,
Fixture Secretary, Ground Secretary, Junior Chairperson and Captains, together with up to 6 non office holding Members of the Club. Office-holders who are non-players shall not be required to
pay an annual subscription, in recognition of their contribution to the Club, and become honorary members.
26.Only persons reasonably believed by those appointing them to be fit and proper persons within the meaning of the tax legislation governing Community Amateur Sports Clubs shall be appointed as members of the Committee or to any office within the Club.
27.The present members of the Committee are Gerald Hunting, Andrew Thompson, David Cooke, Graham Salisbury, Paul Branigan, Nigel Kerry, Steven Conway, Roger Webster, Ian Maciver, Jamie Kellock & Richard O'Kelly.
28.The Committee may appoint and remove members of the Committee as it sees fit.
29.A Vice-Chairman will be appointed, who will be one of the office holding Members, or a Committee Member.
30.The Committee shall meet as often as is necessary to conduct the Club's affairs efficiently, or at the specific request of any Committee Member, notice of such meetings to be issued by the Hon. Secretary. Subject to that the Committee shall meet at least once a year. A quorum of 5 is required for any Committee
decision to be binding.
31.When decisions are made by voting, each member of the Committee shall exercise one vote. In the event of a tied vote, the Chairman shall have the casting vote.
32.The Committee shall record its proceedings in writing.
33.In the event of a resignation by a Committee Member, the Committee shall be empowered to fill the vacancy. Any office holder or Committee Member so appointed shall hold office only until the next AGM, but shall then be eligible for re-election.
34.The Committee shall also have the power to appoint sub-Committees, for the purpose of managing specific projects. Any such sub-Committee must include at least 2 Main Committee Members, and, other than the Social Committee, shall have no power to commit any expenditure without the authority of the Main Committee.
35.Fund raising, other than through the collection of subscriptions and fees, shall
be the responsibility of the Club's Social Committee. Membership of this Committee is by invitation, and not subject to the process of election. The Social Committee shall elect its own Chairperson, subject to ratification by the Main Committee, and call its own meetings as necessary to meet its objectives. At least one Main Committee Member shall be a member of the Social Committee, and be responsible for ensuring that the Club's overall interests are not in conflict with any activities being proposed by the Social Committee.
36.The AGM shall be held not later than the end of March preceding the opening of the season. A minimum of two weeks' notice of the AGM shall be given to all Members by the Hon Secretary, Any office holders or Committee Members wishing to stand down for the forthcoming season should notify the Hon Secretary at least seven days before the AGM. Equally, any Member wishing to stand for office should submit their name, together with that of their proposer and seconder, to the Hon Secretary seven days prior to the AGM.
37.At the AGM the following business will be conducted:
1. a) Approval to the Minutes of the previous AGM
2. b) Presentation by the Hon Treasurer of the Club's Accounts for the previous financial year
3. c) The Ground Secretary's Report
4. d) The Hon. Secretary's Report
5. e) The Captains' Reports on the previous season
6. f) The JuniorSecretary'sReport
7. g) The Fixture Secretary's Report
8. h) The Social Committee Report
i) Election of Office-Holders and Committee Members for the forthcoming season
9. j) Rates of Annual Subscriptions, match fees and charges for Teas for the forthcoming season
10. k) Any other business
38.An Extraordinary General Meeting (EGM) may be called at any time in the event of a request to the Hon. Secretary, signed by at least six Members, and stating the purpose of the proposed EGM.
39.Financial Authority: No financial commitment on behalf of the Club may be entered into by any Member, other than with the Committee's minuted agreement. The Hon. Treasurer will keep a record of all monies received and paid out, and will operate the Club's Bank and/or Building Society accounts, for which purpose only his, or up to two other authorized signatories shall be allowed.
40.In the event that the club is dissolved:-
1. Any funds left in the club’s account and any other assets, after the payment of all of the Club’s liabilities, will be distributed as follows: at the discretion of the Committee for any one of the three purposes set out below:
a. the purposes of the ECB (being cricket’s governing body in England and Wales)
b. the purposes of another local Community Amateur Sports Club
c. the purposes of a charity, provided that it has as one of its objects the promotion of cricket.
No alteration to these Rules may be made, except by a vote at an AGM or EGM. Any proposal to change the Rules, whether emanating from the Committee, or from a minimum of six individual Members, must be circulated to all Members by the Hon. Secretary in advance of the AGM or EGM at which it is to be debated.
10 October 2016 NHK